# Notification Templates for Governance Processes **Version**: 1.0 **Date**: 2025-01-27 **Purpose**: Standard notification templates for governance communications --- ## Proposal Submission Notification **Subject**: New Tier-1 Proposal Submitted: PROPOSAL-YYYY-MMDD-NNN **Template**: ``` A new Tier-1 canonical system proposal has been submitted for review. Proposal Details: - Proposal ID: PROPOSAL-YYYY-MMDD-NNN - Title: [Proposal Title] - System Affected: [DBIS | ICCC | SMOM/SMOA] - Submitted By: [Name/Entity] - Submission Date: YYYY-MM-DD - Review Deadline: YYYY-MM-DD Proposal Location: [Link to proposal] Action Required: [System Name] is required to review this proposal and provide recognition within the review period. Please review the proposal and submit your recognition decision using the recognition template. Recognition Options: - Approved - Approved with Conditions - Rejected If you have questions or need clarification, please contact the proposer or use the proposal discussion channel. Reference Documents: - Proposal: [Link] - Governance Guide: [Link] - Recognition Template: [Link] ``` --- ## Recognition Deadline Reminder **Subject**: Reminder: Recognition Due for PROPOSAL-YYYY-MMDD-NNN **Template**: ``` This is a reminder that recognition for the following proposal is due soon. Proposal Details: - Proposal ID: PROPOSAL-YYYY-MMDD-NNN - Title: [Proposal Title] - Recognition Due: YYYY-MM-DD - Days Remaining: [X] Current Recognition Status: - DBIS: [Status] - ICCC: [Status] - SMOM/SMOA: [Status] Please submit your recognition decision using the recognition template before the deadline. If you need an extension, please notify all parties as soon as possible. Proposal: [Link] ``` --- ## Proposal Approved Notification **Subject**: Proposal Approved: PROPOSAL-YYYY-MMDD-NNN **Template**: ``` Proposal PROPOSAL-YYYY-MMDD-NNN has been approved by all Tier-1 systems. Proposal Details: - Proposal ID: PROPOSAL-YYYY-MMDD-NNN - Title: [Proposal Title] - Approved Date: YYYY-MM-DD Recognition Status: - DBIS: ✅ Approved [Date] - ICCC: ✅ Approved [Date] - SMOM/SMOA: ✅ Approved [Date] Next Steps: The proposer should now proceed with implementation according to the implementation plan in the proposal. Implementation tracking and updates should be documented in the proposal or tracking system. Proposal: [Link] Implementation Plan: [Link to section] ``` --- ## Proposal Rejected Notification **Subject**: Proposal Rejected: PROPOSAL-YYYY-MMDD-NNN **Template**: ``` Proposal PROPOSAL-YYYY-MMDD-NNN has been rejected. Proposal Details: - Proposal ID: PROPOSAL-YYYY-MMDD-NNN - Title: [Proposal Title] - Rejected Date: YYYY-MM-DD - Rejected By: [System Name] Reason for Rejection: [Summary of rejection reason] Next Steps: The proposer may: 1. Address concerns and resubmit modified proposal 2. Request ICCC adjudication if interpretation dispute 3. Withdraw proposal and reconsider approach Full rejection details: [Link to recognition document] Proposal: [Link] Rejection Details: [Link] ``` --- ## Conditional Approval Notification **Subject**: Proposal Conditionally Approved: PROPOSAL-YYYY-MMDD-NNN **Template**: ``` Proposal PROPOSAL-YYYY-MMDD-NNN has been conditionally approved. Proposal Details: - Proposal ID: PROPOSAL-YYYY-MMDD-NNN - Title: [Proposal Title] - Conditional Approval Date: YYYY-MM-DD - Conditioned By: [System Name] Conditions Required: 1. [Condition 1] 2. [Condition 2] Recognition Status: - DBIS: [Status] - ICCC: ⚠️ Approved with Conditions - SMOM/SMOA: [Status] Next Steps: The proposer must address the conditions before final approval. Please review the conditions and submit an updated proposal addressing them. Condition Review Deadline: YYYY-MM-DD Proposal: [Link] Conditions: [Link to recognition document] ``` --- ## Emergency Change Notification **Subject**: Emergency Change Declaration: [Brief Description] **Template**: ``` An emergency change has been declared for [System/Component]. Emergency Details: - Issue: [Brief description] - Severity: [Critical | High] - Justification: [Why emergency] - Proposed Change: [Brief description] - Emergency Declared By: [Name/Entity] - Declaration Date: YYYY-MM-DD Expedited Process: This change is following the emergency change process with reduced review period (minimum 48 hours). All Tier-1 systems are requested to acknowledge the emergency status and provide expedited review. Review Deadline: YYYY-MM-DD (48-72 hours from declaration) Post-Implementation: A full formal proposal will be submitted retrospectively documenting this emergency change. Emergency Declaration: [Link] Proposed Change: [Link] ``` --- ## Amendment Log Update Notification **Subject**: Constitutional Amendment: Version [X.Y] → [X.Y+1] **Template**: ``` A constitutional amendment has been implemented. Amendment Details: - Amendment ID: AMEND-YYYY-MMDD-NNN - Constitution Version: [X.Y] → [X.Y+1] - Effective Date: YYYY-MM-DD - Amendment Type: [Constitutional | Clarification | Addition | Modification] - Sections Affected: [Section(s)] Summary: [Brief description of amendment] All stakeholders should review the updated constitution and ensure understanding of changes. Updated Documents: - Constitution: [Link] - Amendment Log: [Link] - Proposal: [Link] ``` --- ## Proposal Status Update **Subject**: Proposal Status Update: PROPOSAL-YYYY-MMDD-NNN **Template**: ``` The status of proposal PROPOSAL-YYYY-MMDD-NNN has been updated. Proposal Details: - Proposal ID: PROPOSAL-YYYY-MMDD-NNN - Title: [Proposal Title] - Previous Status: [Old Status] - New Status: [New Status] - Update Date: YYYY-MM-DD Current Recognition Status: - DBIS: [Status] [Date] - ICCC: [Status] [Date] - SMOM/SMOA: [Status] [Date] Update Details: [Brief description of what changed] Proposal: [Link] ``` --- ## Usage Guidelines ### When to Send - **Proposal Submission**: Immediately upon submission - **Reminders**: 7 days, 3 days, and 1 day before deadline - **Approval/Rejection**: Within 24 hours of final decision - **Emergency**: Immediately upon declaration - **Amendments**: Upon implementation ### Recipients - **Proposal Submission**: All Tier-1 system representatives - **Status Updates**: All stakeholders - **Emergency**: All Tier-1 systems + relevant teams - **Amendments**: All stakeholders ### Customization - Replace bracketed placeholders with actual values - Adjust tone/formality based on audience - Add specific details as needed - Include relevant links - Add platform-specific formatting (Markdown, HTML, etc.) --- **Template Version**: 1.0 **Last Updated**: 2025-01-27