dbis_docs/00_document_control/systems/Template_System_Requirements.md

# TEMPLATE SYSTEM REQUIREMENTS
## Detailed Requirements for Placeholder Cleanup Template System

---

## DOCUMENT METADATA

**Document Number:** DBIS-GEN-TSR-001  
**Version:** 1.0  
**Date:** [Enter date in ISO 8601 format: YYYY-MM-DD]  
**Classification:** UNCLASSIFIED  
**Authority:** DBIS Technical Department  
**Approved By:** [See signature block - requires SCC approval]  
**Effective Date:** [Enter date in ISO 8601 format: YYYY-MM-DD]  
**Distribution:** Distribution Statement A - Public Release Unlimited

---

## EXECUTIVE SUMMARY

This document provides detailed requirements for the template system to automate placeholder cleanup in DBIS documentation. The system will identify, track, and replace placeholders with appropriate values.

**Status:** Ready for Developer Execution  
**Reference:** [PHASE_2_PLANNING.md](project_management/PHASE_2_PLANNING.md)

---

## SYSTEM REQUIREMENTS

### Functional Requirements

#### FR1: Placeholder Detection
- **Requirement:** System must detect all placeholder patterns in markdown files
- **Placeholder Patterns:**
  - `[Enter date in ISO 8601 format: YYYY-MM-DD]`
  - `[See signature block - requires SCC approval]`
  - `[TBD]`
  - `[Authority TBD]`
  - Custom patterns as defined
- **Detection Method:** Pattern matching with regex
- **Output:** List of all placeholders with file locations

#### FR2: Placeholder Categorization
- **Requirement:** System must categorize placeholders by type
- **Categories:**
  - Date placeholders
  - Signature placeholders
  - Authority placeholders
  - TBD placeholders
  - Custom placeholders
- **Output:** Categorized placeholder list

#### FR3: Template Management
- **Requirement:** System must manage templates for placeholder replacement
- **Template Types:**
  - Date templates
  - Signature templates
  - Authority templates
  - Custom templates
- **Features:**
  - Template creation
  - Template editing
  - Template validation
  - Template versioning

#### FR4: Automated Replacement
- **Requirement:** System must automatically replace placeholders with template values
- **Replacement Rules:**
  - Date placeholders: Current date or specified date
  - Signature placeholders: Standard signature block
  - Authority placeholders: Appropriate authority
  - TBD placeholders: Requires manual review
- **Safety:** Backup original files before replacement

#### FR5: Manual Review Interface
- **Requirement:** System must provide interface for manual review of replacements
- **Features:**
  - Review pending replacements
  - Approve/reject replacements
  - Custom replacement values
  - Batch approval

#### FR6: Reporting
- **Requirement:** System must generate reports on placeholder status
- **Report Types:**
  - Placeholder inventory
  - Replacement status
  - Remaining placeholders
  - Replacement history

---

## TECHNICAL REQUIREMENTS

### Technology Stack
- **Language:** Python 3.8+ (recommended) or Node.js
- **Libraries:**
  - Markdown parsing
  - Regex processing
  - File I/O
  - Configuration management
- **Database:** Optional (for tracking, can use JSON files)

### System Architecture
- **Modular Design:**
  - Placeholder detection module
  - Template management module
  - Replacement engine
  - Review interface
  - Reporting module

### File Handling
- **Input:** Markdown files (.md)
- **Output:** Updated markdown files
- **Backup:** Automatic backup before modification
- **Version Control:** Integration with Git (optional)

### Configuration
- **Configuration File:** YAML or JSON
- **Configuration Options:**
  - Placeholder patterns
  - Template definitions
  - Replacement rules
  - File paths
  - Backup settings

---

## PLACEHOLDER PATTERNS

### Date Placeholders
- Pattern: `[Enter date in ISO 8601 format: YYYY-MM-DD]`
- Replacement: Current date or specified date
- Format: ISO 8601 (YYYY-MM-DD)

### Signature Placeholders
- Pattern: `[See signature block - requires SCC approval]`
- Replacement: Standard signature block template
- Format: Markdown signature block

### Authority Placeholders
- Pattern: `[Authority TBD]` or `[TBD]`
- Replacement: Appropriate authority based on document type
- Format: Text replacement

### TBD Placeholders
- Pattern: `[TBD]` in various contexts
- Replacement: Requires manual review
- Format: Context-dependent

---

## TEMPLATE DEFINITIONS

### Date Template
```markdown
**Date:** 2024-12-08
```

### Signature Template
```markdown
**Approved By:** [Signature Block]
- Name: [Name]
- Title: [Title]
- Date: [Date]
- Signature: [Signature]
```

### Authority Template
```markdown
**Authority:** DBIS Executive Directorate
```

---

## REPLACEMENT RULES

### Rule 1: Date Replacement
- **Pattern:** Date placeholders
- **Replacement:** Current date (configurable)
- **Format:** ISO 8601

### Rule 2: Signature Replacement
- **Pattern:** Signature placeholders
- **Replacement:** Standard signature block
- **Format:** Markdown

### Rule 3: Authority Replacement
- **Pattern:** Authority placeholders
- **Replacement:** Based on document type
- **Format:** Text

### Rule 4: TBD Replacement
- **Pattern:** TBD placeholders
- **Replacement:** Manual review required
- **Format:** Context-dependent

---

## SAFETY FEATURES

### Backup System
- Automatic backup before modification
- Backup location: `backups/` directory
- Backup naming: `[filename]_[timestamp].md`

### Validation
- Validate replacements before applying
- Check file integrity after replacement
- Verify markdown syntax

### Rollback
- Ability to rollback changes
- Restore from backup
- Version control integration

---

## USER INTERFACE

### Command Line Interface
- **Commands:**
  - `detect`: Detect all placeholders
  - `replace`: Replace placeholders
  - `review`: Review pending replacements
  - `report`: Generate reports
  - `rollback`: Rollback changes

### Configuration Interface
- **Configuration File:** `template_config.yaml`
- **Settings:**
  - Placeholder patterns
  - Template definitions
  - Replacement rules
  - File paths

---

## TESTING REQUIREMENTS

### Unit Tests
- Placeholder detection accuracy
- Template matching
- Replacement accuracy
- File handling

### Integration Tests
- End-to-end replacement process
- Backup and rollback
- Error handling

### Validation Tests
- Markdown syntax validation
- File integrity checks
- Replacement accuracy

---

## DELIVERABLES

### Software Deliverables
1. Template system application
2. Configuration files
3. Template definitions
4. Documentation
5. User guide

### Documentation Deliverables
1. System documentation
2. User guide
3. API documentation (if applicable)
4. Configuration guide

---

## RELATED DOCUMENTS

- [PHASE_2_PLANNING.md](project_management/PHASE_2_PLANNING.md) - Phase 2 planning
- [PHASE_2_QUICK_START.md](project_management/PHASE_2_QUICK_START.md) - Phase 2 execution checklist
- [DOCUMENTATION_STANDARDS.md](DOCUMENTATION_STANDARDS.md) - Documentation standards

---

**END OF TEMPLATE SYSTEM REQUIREMENTS**