Update Technical Standards document to include detailed specifications for server, network equipment, storage systems, operating systems, application software, database systems, network architecture, and security standards, ensuring compliance with CSP-1113 and other relevant frameworks.
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DOCUMENTATION_STANDARDS.md
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DOCUMENTATION_STANDARDS.md
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# DBIS DOCUMENTATION STANDARDS
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## Standards and Guidelines for All DBIS Documentation
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---
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## DOCUMENT METADATA
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**Version:** 1.0
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**Last Updated:** 2024-01-15
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**Effective Date:** 2024-01-15
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**Status:** Active
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**Authority:** DBIS Executive Directorate
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---
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## DATE FORMAT STANDARDS
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### Standard Date Format
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All dates in DBIS documentation shall use the **ISO 8601 format: YYYY-MM-DD**
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**Examples:**
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- Correct: `2024-01-15`
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- Incorrect: `January 15, 2024`, `01/15/2024`, `15-01-2024`
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### Date Usage Guidelines
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- **Document Creation Dates:** Use actual date of document creation
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- **Effective Dates:** Use date when document becomes effective
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- **Last Updated Dates:** Use date of most recent revision
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- **Signature Dates:** Use date of execution/signature
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### Placeholder Dates
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When actual dates are not yet determined:
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- Use format: `[YYYY-MM-DD - To be determined]`
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- Or: `[Date to be specified]`
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- Update with actual dates before final publication
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---
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## VERSION CONTROL STANDARDS
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### Version Numbering
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Use **Semantic Versioning (SemVer)** format: `MAJOR.MINOR.PATCH`
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- **MAJOR:** Breaking changes or major revisions
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- **MINOR:** New features, additions, non-breaking changes
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- **PATCH:** Bug fixes, corrections, minor updates
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**Examples:**
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- `1.0.0` - Initial version
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- `1.1.0` - Added new section
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- `1.1.1` - Fixed typo, corrected reference
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- `2.0.0` - Major restructuring
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### Document Status
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- **Draft:** Work in progress, not yet approved
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- **Active:** Approved and in effect
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- **Superseded:** Replaced by newer version
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- **Archived:** No longer in use, retained for historical reference
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---
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## FORMATTING GUIDELINES
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### Document Structure
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1. **Title:** Level 1 heading (`#`)
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2. **Subtitle/Description:** Level 2 heading (`##`)
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3. **Major Sections:** Level 2 or 3 headings (`##` or `###`)
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4. **Subsections:** Level 3 or 4 headings (`###` or `####`)
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### Headers and Sections
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- Use consistent heading hierarchy
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- Include horizontal rules (`---`) between major sections
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- Number sections where appropriate (e.g., Section 1.1, Section 1.2)
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### Lists
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- Use bullet points (`-`) for unordered lists
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- Use numbered lists (`1.`) for sequential procedures
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- Use nested lists for sub-items
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### Emphasis
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- **Bold** for key terms, document names, important concepts
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- *Italic* for emphasis, foreign terms, or citations
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- `Code` for technical terms, code snippets, file paths
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---
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## NAMING CONVENTIONS
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### File Naming
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- Use descriptive names with underscores: `Document_Name.md`
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- Use title case for document names
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- Include version numbers in filename only for archived versions: `Document_v1.0.md`
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### Directory Structure
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- Use numbered prefixes for ordered categories: `01_category/`
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- Use lowercase with underscores for directory names
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- Maintain consistent structure across all categories
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---
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## CROSS-REFERENCE STANDARDS
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### Internal Document References
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Format: `[Document Title](relative/path/to/document.md)`
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**Examples:**
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- `[Title VI: Cyber-Sovereignty](02_statutory_code/Title_VI_Cyber_Sovereignty.md)`
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- `[CSP-1113 Technical Specification](csp_1113/CSP-1113_Technical_Specification.md)`
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### Section References
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Format: `[Section Name](document.md#section-name)`
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**Example:**
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- `[Section 1.1: Server Standards](11_technical_specs/Technical_Standards.md#section-11-server-standards)`
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### Related Documents Section
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All major documents shall include a "Related Documents" section at the end listing:
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- Related statutory code titles
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- Referenced technical specifications
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- Supporting operational documents
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---
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## CONTENT STANDARDS
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### Language and Tone
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- Use formal, professional language
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- Write in third person for official documents
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- Use active voice where possible
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- Avoid ambiguous terms; be specific
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### Terminology
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- Use consistent terminology throughout all documents
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- Define acronyms on first use: `Digital Banking and Institutional System (DBIS)`
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- Refer to Glossary for standard definitions
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### Placeholder Content
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- Avoid generic placeholders like "As established" or "As specified"
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- Provide specific values or references to where values are established
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- Use `[To be determined]` only when absolutely necessary
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---
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## REVIEW AND APPROVAL PROCESS
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### Document Review
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1. **Technical Review:** By relevant technical department
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2. **Legal Review:** By legal department for legal documents
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3. **Compliance Review:** By compliance department
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4. **Executive Review:** By Executive Directorate for major documents
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### Approval Authority
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- **Constitutional Documents:** Sovereign Control Council (SCC)
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- **Statutory Code:** SCC approval required
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- **Technical Specifications:** Technical Department with Executive Directorate approval
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- **Operational Procedures:** Executive Directorate approval
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### Change Management
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- All changes tracked in revision history
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- Major changes require re-approval
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- Version number updated with each change
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- Change log maintained in document
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---
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## DOCUMENT METADATA TEMPLATE
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All documents shall include a metadata section at the beginning:
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```markdown
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## DOCUMENT METADATA
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**Version:** 1.0
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**Last Updated:** YYYY-MM-DD
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**Effective Date:** YYYY-MM-DD
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**Status:** Active
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**Authority:** [Relevant Department or Council]
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```
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---
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## REVISION HISTORY TEMPLATE
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Major documents shall include a revision history section:
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```markdown
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## REVISION HISTORY
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| Version | Date | Author | Changes |
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|---------|------|--------|---------|
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| 1.0 | YYYY-MM-DD | [Author] | Initial version |
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```
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---
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## END OF DOCUMENT MARKER
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All documents shall end with:
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```markdown
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**END OF [DOCUMENT NAME]**
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```
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---
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**END OF DOCUMENTATION STANDARDS**
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