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WORKFLOW SPECIFICATIONS
Detailed Specifications for Phase 2 Workflow Diagrams
DOCUMENT METADATA
Document Number: DBIS-VIS-WS-001
Version: 1.0
Date: [Enter date in ISO 8601 format: YYYY-MM-DD]
Classification: UNCLASSIFIED
Authority: DBIS Technical Department
Approved By: [See signature block - requires SCC approval]
Effective Date: [Enter date in ISO 8601 format: YYYY-MM-DD]
Distribution: Distribution Statement A - Public Release Unlimited
EXECUTIVE SUMMARY
This document provides detailed specifications for all workflow diagrams required in Phase 2: Content Enhancement. These specifications enable process analysts and graphic designers to create accurate, consistent, and comprehensive workflow diagrams.
Status: Ready for Designer Execution
Reference: PHASE_2_PLANNING.md
WORKFLOW 1: BUDGET APPROVAL PROCESS
Purpose
Show complete budget approval workflow from request to final approval
Process Steps Required
- Budget Request Submission
- Initial Review (Operations Department)
- Financial Review (Financial Department)
- Technical Review (Technical Department)
- Executive Review (Executive Directorate)
- SCC Approval (Sovereign Control Council)
- Budget Allocation
- Notification to Requestor
Decision Points
- Request complete? (Yes/No)
- Financial feasibility? (Yes/No)
- Technical feasibility? (Yes/No)
- Executive approval? (Yes/No)
- SCC approval? (Yes/No)
Specifications
- Format: Vector diagram (SVG, PDF, or high-resolution PNG)
- Size: Minimum 1200x800 pixels
- Color Scheme: Process flow colors
- Labels: All steps clearly labeled
- Legend: Required
Reference Documents:
WORKFLOW 2: MEMBERSHIP APPLICATION PROCESS
Purpose
Show complete membership application workflow from submission to integration
Process Steps Required
- Application Submission
- Initial Review (Membership Department)
- Document Verification
- Compliance Check
- Financial Review
- Security Review
- Executive Review
- SCC Approval
- Integration Process
- Member Onboarding
Decision Points
- Application complete? (Yes/No)
- Documents valid? (Yes/No)
- Compliance met? (Yes/No)
- Financial requirements met? (Yes/No)
- Security clearance? (Yes/No)
- Executive approval? (Yes/No)
- SCC approval? (Yes/No)
Specifications
- Format: Vector diagram (SVG, PDF, or high-resolution PNG)
- Size: Minimum 1200x800 pixels
- Color Scheme: Process flow colors
- Labels: All steps clearly labeled
- Legend: Required
Reference Documents:
WORKFLOW 3: TREATY NEGOTIATION PROCESS
Purpose
Show complete treaty negotiation workflow from initial contact to ratification
Process Steps Required
- Initial Contact
- Negotiation Preparation
- Negotiation Sessions
- Draft Treaty Creation
- Legal Review
- Executive Review
- SCC Approval
- Treaty Signing
- Ratification Process
- Treaty Activation
Decision Points
- Negotiation successful? (Yes/No)
- Draft acceptable? (Yes/No)
- Legal approval? (Yes/No)
- Executive approval? (Yes/No)
- SCC approval? (Yes/No)
- Ratification complete? (Yes/No)
Specifications
- Format: Vector diagram (SVG, PDF, or high-resolution PNG)
- Size: Minimum 1200x800 pixels
- Color Scheme: Process flow colors
- Labels: All steps clearly labeled
- Legend: Required
Reference Documents:
WORKFLOW 4: EMERGENCY RESPONSE PROCEDURES
Purpose
Show emergency response workflow from detection to recovery
Process Steps Required
- Emergency Detection
- Initial Assessment
- Emergency Declaration
- Response Team Activation
- Containment Actions
- Impact Assessment
- Recovery Planning
- Recovery Execution
- Service Restoration
- Post-Incident Review
Decision Points
- Emergency confirmed? (Yes/No)
- Declaration required? (Yes/No)
- Containment successful? (Yes/No)
- Recovery complete? (Yes/No)
Specifications
- Format: Vector diagram (SVG, PDF, or high-resolution PNG)
- Size: Minimum 1200x800 pixels
- Color Scheme: Emergency workflow colors (red/orange for urgency)
- Labels: All steps clearly labeled
- Legend: Required
Reference Documents:
WORKFLOW 5: DISPUTE RESOLUTION PROCESS
Purpose
Show dispute resolution workflow from filing to resolution
Process Steps Required
- Dispute Filing
- Initial Review
- Mediation Attempt
- Formal Investigation
- Tribunal Review
- Hearing Process
- Decision Rendering
- Resolution Implementation
- Appeal Process (if applicable)
- Final Resolution
Decision Points
- Dispute valid? (Yes/No)
- Mediation successful? (Yes/No)
- Investigation complete? (Yes/No)
- Decision acceptable? (Yes/No)
- Appeal filed? (Yes/No)
Specifications
- Format: Vector diagram (SVG, PDF, or high-resolution PNG)
- Size: Minimum 1200x800 pixels
- Color Scheme: Process flow colors
- Labels: All steps clearly labeled
- Legend: Required
Reference Documents:
GENERAL WORKFLOW SPECIFICATIONS
Standard Symbols
- Rectangles: Process steps
- Diamonds: Decision points
- Ovals: Start/End points
- Arrows: Flow direction
- Parallelograms: Input/Output
Color Standards
- Process steps: Blue
- Decision points: Yellow
- Start/End: Green
- Error paths: Red
- Approval paths: Green
Labeling Standards
- All steps clearly labeled
- Decision points with Yes/No paths
- Consistent font and size
- Readable at all sizes
File Formats
- Primary: SVG (vector, scalable)
- Alternative: PDF (vector, print-ready)
- Fallback: PNG (raster, high-resolution, minimum 300 DPI)
Naming Convention
- Format:
Workflow_[Process_Name].[ext] - Example:
Workflow_Budget_Approval.svg
RELATED DOCUMENTS
- PHASE_2_PLANNING.md - Phase 2 planning
- Diagram_Specifications.md - Diagram specifications
- 08_operational/examples/ - Process examples
END OF WORKFLOW SPECIFICATIONS