proxmox/docs/04-configuration/README_SECRETS_MANAGEMENT.md

Secrets Management Documentation Index

Last Updated: 2026-01-31
Document Version: 1.0
Status: Active Documentation

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Date: 2025-01-27
Status: 📚 Master Index
Purpose: Central index for all secrets management documentation

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📋 Quick Navigation

🎯 Start Here

1. SECRETS_DISCOVERY_COMPLETE.md - Overview and completion status
2. SECRETS_MIGRATION_SUMMARY.md - Executive summary and action plan
3. SECRETS_QUICK_REFERENCE.md - Quick lookup for all secrets

📊 Detailed Documentation

Master Inventory

• MASTER_SECRETS_INVENTORY.md - Complete secrets inventory with HSM migration plan
• REQUIRED_SECRETS_INVENTORY.md - Required secrets checklist
• REQUIRED_SECRETS_SUMMARY.md - Quick reference of required secrets

Security & Audit

• SECURITY_AUDIT_REPORT.md - Comprehensive security audit
• ENV_SECRETS_AUDIT_REPORT.md - Environment variables audit

Implementation Guides

• SECRET_USAGE_PATTERNS.md - How secrets are used across codebase
• SECRETS_KEYS_CONFIGURATION.md - Configuration guide

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🔍 Document Purpose Guide

For Quick Reference

• Need to find a secret? → SECRETS_QUICK_REFERENCE.md
• What secrets are required? → REQUIRED_SECRETS_SUMMARY.md
• Where are secrets located? → MASTER_SECRETS_INVENTORY.md

For Planning

• HSM migration plan? → MASTER_SECRETS_INVENTORY.md
• Migration timeline? → SECRETS_MIGRATION_SUMMARY.md
• Implementation steps? → SECRET_USAGE_PATTERNS.md

For Security

• Security audit results? → SECURITY_AUDIT_REPORT.md
• Risk assessment? → SECURITY_AUDIT_REPORT.md
• Security recommendations? → SECURITY_AUDIT_REPORT.md

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🛠️ Tools & Scripts

Available Scripts

1. migrate-secrets-to-vault.sh

   • Automated migration to HashiCorp Vault
   • Supports dry-run mode
   • Location: scripts/migrate-secrets-to-vault.sh

2. verify-gitignore-coverage.sh

   • Verifies .gitignore coverage for .env files
   • Can auto-fix missing patterns
   • Location: scripts/verify-gitignore-coverage.sh

3. handle-backup-files.sh

   • Manages backup files with secrets
   • Options: encrypt, move, or delete
   • Location: scripts/handle-backup-files.sh

4. create-env-templates.sh

   • Creates .env.example templates
   • Sanitizes secrets with placeholders
   • Location: scripts/create-env-templates.sh

5. cleanup-docs-secrets.sh

   • Removes secrets from documentation
   • Replaces with placeholders
   • Location: scripts/cleanup-docs-secrets.sh

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📊 Secrets Summary

By Category

Category	Count	Priority	Status
Private Keys	6	🔴 CRITICAL	Needs HSM
API Tokens	8	🟠 HIGH	Needs Vault
Passwords	5	🟠 HIGH	Needs Vault
API Keys	10+	🟡 MEDIUM	Needs Vault
Configuration	20+	🟢 LOW	Optional

By Location

Location	Count	Status
.env files	30+	✅ Ignored in .gitignore
Scripts	10+	⚠️ Needs Vault integration
Documentation	5+	⚠️ Needs cleanup
Backup files	3	✅ Secured

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🎯 Migration Status

✅ Completed

• Secrets discovery
• Comprehensive inventory
• Security audit
• .gitignore verification
• Backup files secured
• Documentation created
• Migration tools created

⏳ In Progress

• HSM selection
• Vault installation
• Secret migration

📅 Planned

• Phase 1 migration (critical secrets)
• Phase 2 migration (high priority)
• Phase 3 migration (medium priority)
• Phase 4 migration (low priority)

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🔐 HSM Key Vault Plan

Recommended Solution

HashiCorp Vault with HSM Backend

Migration Phases

1. Phase 1: CRITICAL (Week 1-2)

   • Private keys → HSM
   • API tokens → Vault
   • Passwords → Vault

2. Phase 2: HIGH PRIORITY (Week 3-4)

   • JWT secrets → Vault
   • Service keys → Vault

3. Phase 3: MEDIUM PRIORITY (Month 2)

   • Third-party keys → Vault
   • Monitoring credentials → Vault

4. Phase 4: LOW PRIORITY (Month 3+)

   • Configuration values → Vault

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📚 Related Documentation

External Resources

• HashiCorp Vault Documentation
• Vault HSM Integration
• AWS CloudHSM
• Azure Dedicated HSM

Internal Documentation

• Cloudflare API Setup
• Proxmox Configuration
• Blockchain Deployment

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✅ Quick Actions

Verify Security

# Check .gitignore coverage
./scripts/verify-gitignore-coverage.sh

# Check for backup files
./scripts/handle-backup-files.sh ACTION=list

Prepare for Migration

# Create .env.example templates
./scripts/create-env-templates.sh

# Clean up documentation
./scripts/cleanup-docs-secrets.sh

Migrate Secrets

# Dry run migration
./scripts/migrate-secrets-to-vault.sh

# Live migration
DRY_RUN=false ./scripts/migrate-secrets-to-vault.sh

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📝 Document Maintenance

Last Updated

• Master Inventory: 2025-01-27
• Security Audit: 2025-01-27
• Migration Plan: 2025-01-27

Review Schedule

• Monthly: Review secret inventory
• Quarterly: Security audit
• After Migration: Update all docs

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Status: 📚 Master Index Complete
Last Updated: 2025-01-27