347 lines
8.3 KiB
Markdown
347 lines
8.3 KiB
Markdown
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# Document Management System - Current State & Gaps
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## Current Capabilities
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### ✅ What Exists
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1. **Basic Document Schema**
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- Location: `packages/schemas/src/document.ts`
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- Types: `legal`, `treaty`, `finance`, `history`
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- Basic fields: `id`, `title`, `type`, `content`, `fileUrl`, `createdAt`, `updatedAt`
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2. **Intake Service**
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- Location: `services/intake/`
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- Features:
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- Document upload/ingestion
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- OCR processing
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- Document classification
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- WORM storage integration
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- Basic routing
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3. **WORM Storage**
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- Location: `packages/storage/src/worm.ts`
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- Write Once Read Many mode
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- Legal-grade retention
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- Immutable storage
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4. **Dataroom Service**
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- Location: `services/dataroom/`
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- Features:
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- Secure VDR (Virtual Data Room)
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- Deal room management
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- Access control (OPA policies)
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- Watermarking
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- Expiring links
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- Activity logs
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5. **Credential Templates**
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- Location: `services/identity/src/templates.ts`, `packages/database/src/credential-templates.ts`
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- Features:
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- Template creation/management
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- Version control
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- Variable substitution
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- Template rendering
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- **Note**: Only for verifiable credentials, not legal documents
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6. **Audit Search**
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- Location: `packages/database/src/audit-search.ts`
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- Features:
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- Searchable audit logs
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- Filtering capabilities
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- **Note**: Only for credential lifecycle, not document revisions
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## Missing Capabilities for Law Firm/Court System
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### ❌ Critical Missing Features
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#### 1. Document Template System
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**What's Needed:**
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- Legal document templates (contracts, pleadings, motions, briefs, etc.)
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- Template library management
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- Template versioning
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- Template categories (contracts, litigation, corporate, etc.)
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- Template variables/placeholders
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- Template-based document generation
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**Current State:**
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- Only credential templates exist
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- No legal document template system
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#### 2. Document Versioning & Revision History
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**What's Needed:**
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- Full version control for documents
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- Revision history tracking
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- Version comparison (diff)
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- Version rollback capability
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- Check-in/check-out workflow
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- Version numbering (v1.0, v1.1, v2.0, etc.)
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- Change tracking (who changed what, when)
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**Current State:**
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- Basic `createdAt`/`updatedAt` timestamps
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- No versioning system
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- No revision history
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#### 3. Legal Matter Management
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**What's Needed:**
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- Matter/case creation and tracking
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- Matter-document relationships
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- Matter metadata (client, case number, status, etc.)
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- Matter timeline/chronology
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- Matter participants (attorneys, clients, parties)
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- Matter billing/time tracking integration
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- Matter document folders
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**Current State:**
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- Architecture mentions "Matter" entity but no implementation
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- MCP Legal app is just a stub
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#### 4. Court Filing System
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**What's Needed:**
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- E-filing capabilities
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- Court submission workflows
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- Filing deadlines tracking
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- Court document formats (PDF/A, specific requirements)
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- Filing receipts/confirmations
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- Court system integration
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- Filing status tracking
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- Service of process tracking
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**Current State:**
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- No court filing system
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- MCP Legal mentions "filings" but not implemented
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#### 5. Document Collaboration
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**What's Needed:**
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- Document review workflows
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- Comments and annotations
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- Redlining/track changes
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- Collaborative editing
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- Review assignments
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- Approval workflows
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- Sign-off processes
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- Document locking (prevent concurrent edits)
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**Current State:**
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- No collaboration features
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- No review/comment system
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#### 6. Document Assembly
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**What's Needed:**
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- Template-based document generation
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- Clause library
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- Document merging
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- Variable substitution
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- Conditional content
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- Multi-document assembly
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- Document automation
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**Current State:**
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- Credential templates have variable substitution
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- No legal document assembly system
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#### 7. Full Document Audit Trail
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**What's Needed:**
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- Complete document lifecycle tracking
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- Who accessed what, when
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- Document modifications history
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- Download/print tracking
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- Access attempt logging
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- Document sharing history
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- Compliance reporting
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**Current State:**
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- Audit search exists for credentials only
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- No document-specific audit trail
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#### 8. Document Workflow
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**What's Needed:**
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- Approval workflows
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- Multi-party signing
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- E-signature integration
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- Filing workflows
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- Review cycles
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- Status tracking
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- Workflow notifications
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- Deadline management
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**Current State:**
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- Basic workflow engine (Temporal/Step Functions)
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- No document-specific workflows
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#### 9. Legal Document Library
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**What's Needed:**
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- Template library
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- Precedent library
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- Clause library
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- Form library
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- Document search and discovery
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- Tagging and categorization
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- Library versioning
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- Access control for library items
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**Current State:**
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- No document library system
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## Recommended Implementation Plan
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### Phase 1: Core Document Management
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1. **Document Versioning System**
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- Add version table
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- Implement check-in/check-out
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- Version comparison tools
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- Revision history API
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2. **Document Template System**
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- Template CRUD operations
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- Template versioning
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- Variable substitution engine
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- Template library
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3. **Document Audit Trail**
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- Document lifecycle events
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- Access logging
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- Modification tracking
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- Audit search for documents
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### Phase 2: Matter Management
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1. **Matter Entity & Management**
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- Matter CRUD
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- Matter-document relationships
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- Matter metadata
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- Matter participants
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2. **Document-Matter Integration**
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- Link documents to matters
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- Matter document folders
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- Matter document search
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### Phase 3: Collaboration & Workflow
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1. **Document Collaboration**
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- Comments/annotations
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- Review assignments
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- Approval workflows
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2. **Document Assembly**
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- Template-based generation
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- Clause library
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- Document merging
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### Phase 4: Court Integration
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1. **Court Filing System**
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- E-filing workflows
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- Court format requirements
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- Filing status tracking
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2. **Service of Process**
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- Service tracking
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- Proof of service
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## Database Schema Additions Needed
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```sql
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-- Document versions
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CREATE TABLE document_versions (
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id UUID PRIMARY KEY,
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document_id UUID REFERENCES documents(id),
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version_number INTEGER,
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content TEXT,
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file_url TEXT,
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created_by UUID,
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created_at TIMESTAMP,
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change_summary TEXT
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);
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-- Document templates
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CREATE TABLE document_templates (
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id UUID PRIMARY KEY,
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name VARCHAR(255),
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category VARCHAR(100),
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template_content TEXT,
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variables JSONB,
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version INTEGER,
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is_active BOOLEAN,
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created_by UUID,
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created_at TIMESTAMP
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);
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-- Legal matters
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CREATE TABLE legal_matters (
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id UUID PRIMARY KEY,
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matter_number VARCHAR(100),
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title VARCHAR(255),
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client_id UUID,
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status VARCHAR(50),
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case_type VARCHAR(100),
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created_at TIMESTAMP,
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updated_at TIMESTAMP
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);
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-- Matter-document relationships
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CREATE TABLE matter_documents (
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matter_id UUID REFERENCES legal_matters(id),
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document_id UUID REFERENCES documents(id),
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relationship_type VARCHAR(50),
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created_at TIMESTAMP
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);
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-- Document audit log
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CREATE TABLE document_audit_log (
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id UUID PRIMARY KEY,
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document_id UUID REFERENCES documents(id),
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action VARCHAR(50),
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performed_by UUID,
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performed_at TIMESTAMP,
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details JSONB
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);
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-- Document comments
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CREATE TABLE document_comments (
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id UUID PRIMARY KEY,
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document_id UUID REFERENCES documents(id),
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version_id UUID REFERENCES document_versions(id),
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comment_text TEXT,
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author_id UUID,
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created_at TIMESTAMP,
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resolved_at TIMESTAMP
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);
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```
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## Service Architecture Recommendations
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### New Service: `services/legal-documents/`
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- Document template management
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- Document versioning
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- Document assembly
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- Template library
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### Enhance: `services/intake/`
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- Add document versioning on upload
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- Link to matters
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- Enhanced classification
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### Enhance: `apps/mcp-legal/`
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- Matter management UI
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- Document management UI
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- Filing workflows
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- Collaboration features
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## Conclusion
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**Current State**: Building blocks exist (intake, storage, dataroom) but **no comprehensive law firm/court document management system**.
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**Gap**: The system needs significant development to support:
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- Document templates and assembly
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- Version control and revision history
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- Matter management
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- Court filing
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- Collaboration and workflows
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**Priority**: High - This is a critical gap for a legal system.
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---
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**Last Updated**: [Current Date]
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**Status**: Gap Analysis Complete
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