communication/NOTIFICATION_TEMPLATES.md

# Notification Templates for Governance Processes

**Version**: 1.0
**Date**: 2025-01-27
**Purpose**: Standard notification templates for governance communications

---

## Proposal Submission Notification

**Subject**: New Tier-1 Proposal Submitted: PROPOSAL-YYYY-MMDD-NNN

**Template**:

```
A new Tier-1 canonical system proposal has been submitted for review.

Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- System Affected: [DBIS | ICCC | SMOM/SMOA]
- Submitted By: [Name/Entity]
- Submission Date: YYYY-MM-DD
- Review Deadline: YYYY-MM-DD

Proposal Location: [Link to proposal]

Action Required:
[System Name] is required to review this proposal and provide recognition
within the review period. Please review the proposal and submit your
recognition decision using the recognition template.

Recognition Options:
- Approved
- Approved with Conditions
- Rejected

If you have questions or need clarification, please contact the proposer
or use the proposal discussion channel.

Reference Documents:
- Proposal: [Link]
- Governance Guide: [Link]
- Recognition Template: [Link]
```

---

## Recognition Deadline Reminder

**Subject**: Reminder: Recognition Due for PROPOSAL-YYYY-MMDD-NNN

**Template**:

```
This is a reminder that recognition for the following proposal is due soon.

Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Recognition Due: YYYY-MM-DD
- Days Remaining: [X]

Current Recognition Status:
- DBIS: [Status]
- ICCC: [Status]
- SMOM/SMOA: [Status]

Please submit your recognition decision using the recognition template
before the deadline.

If you need an extension, please notify all parties as soon as possible.

Proposal: [Link]
```

---

## Proposal Approved Notification

**Subject**: Proposal Approved: PROPOSAL-YYYY-MMDD-NNN

**Template**:

```
Proposal PROPOSAL-YYYY-MMDD-NNN has been approved by all Tier-1 systems.

Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Approved Date: YYYY-MM-DD

Recognition Status:
- DBIS: ✅ Approved [Date]
- ICCC: ✅ Approved [Date]
- SMOM/SMOA: ✅ Approved [Date]

Next Steps:
The proposer should now proceed with implementation according to the
implementation plan in the proposal.

Implementation tracking and updates should be documented in the proposal
or tracking system.

Proposal: [Link]
Implementation Plan: [Link to section]
```

---

## Proposal Rejected Notification

**Subject**: Proposal Rejected: PROPOSAL-YYYY-MMDD-NNN

**Template**:

```
Proposal PROPOSAL-YYYY-MMDD-NNN has been rejected.

Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Rejected Date: YYYY-MM-DD
- Rejected By: [System Name]

Reason for Rejection:
[Summary of rejection reason]

Next Steps:
The proposer may:
1. Address concerns and resubmit modified proposal
2. Request ICCC adjudication if interpretation dispute
3. Withdraw proposal and reconsider approach

Full rejection details: [Link to recognition document]

Proposal: [Link]
Rejection Details: [Link]
```

---

## Conditional Approval Notification

**Subject**: Proposal Conditionally Approved: PROPOSAL-YYYY-MMDD-NNN

**Template**:

```
Proposal PROPOSAL-YYYY-MMDD-NNN has been conditionally approved.

Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Conditional Approval Date: YYYY-MM-DD
- Conditioned By: [System Name]

Conditions Required:
1. [Condition 1]
2. [Condition 2]

Recognition Status:
- DBIS: [Status]
- ICCC: ⚠️ Approved with Conditions
- SMOM/SMOA: [Status]

Next Steps:
The proposer must address the conditions before final approval. Please
review the conditions and submit an updated proposal addressing them.

Condition Review Deadline: YYYY-MM-DD

Proposal: [Link]
Conditions: [Link to recognition document]
```

---

## Emergency Change Notification

**Subject**: Emergency Change Declaration: [Brief Description]

**Template**:

```
An emergency change has been declared for [System/Component].

Emergency Details:
- Issue: [Brief description]
- Severity: [Critical | High]
- Justification: [Why emergency]
- Proposed Change: [Brief description]
- Emergency Declared By: [Name/Entity]
- Declaration Date: YYYY-MM-DD

Expedited Process:
This change is following the emergency change process with reduced
review period (minimum 48 hours). All Tier-1 systems are requested
to acknowledge the emergency status and provide expedited review.

Review Deadline: YYYY-MM-DD (48-72 hours from declaration)

Post-Implementation:
A full formal proposal will be submitted retrospectively documenting
this emergency change.

Emergency Declaration: [Link]
Proposed Change: [Link]
```

---

## Amendment Log Update Notification

**Subject**: Constitutional Amendment: Version [X.Y] → [X.Y+1]

**Template**:

```
A constitutional amendment has been implemented.

Amendment Details:
- Amendment ID: AMEND-YYYY-MMDD-NNN
- Constitution Version: [X.Y] → [X.Y+1]
- Effective Date: YYYY-MM-DD
- Amendment Type: [Constitutional | Clarification | Addition | Modification]
- Sections Affected: [Section(s)]

Summary:
[Brief description of amendment]

All stakeholders should review the updated constitution and ensure
understanding of changes.

Updated Documents:
- Constitution: [Link]
- Amendment Log: [Link]
- Proposal: [Link]
```

---

## Proposal Status Update

**Subject**: Proposal Status Update: PROPOSAL-YYYY-MMDD-NNN

**Template**:

```
The status of proposal PROPOSAL-YYYY-MMDD-NNN has been updated.

Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Previous Status: [Old Status]
- New Status: [New Status]
- Update Date: YYYY-MM-DD

Current Recognition Status:
- DBIS: [Status] [Date]
- ICCC: [Status] [Date]
- SMOM/SMOA: [Status] [Date]

Update Details:
[Brief description of what changed]

Proposal: [Link]
```

---

## Usage Guidelines

### When to Send

- **Proposal Submission**: Immediately upon submission
- **Reminders**: 7 days, 3 days, and 1 day before deadline
- **Approval/Rejection**: Within 24 hours of final decision
- **Emergency**: Immediately upon declaration
- **Amendments**: Upon implementation

### Recipients

- **Proposal Submission**: All Tier-1 system representatives
- **Status Updates**: All stakeholders
- **Emergency**: All Tier-1 systems + relevant teams
- **Amendments**: All stakeholders

### Customization

- Replace bracketed placeholders with actual values
- Adjust tone/formality based on audience
- Add specific details as needed
- Include relevant links
- Add platform-specific formatting (Markdown, HTML, etc.)

---

**Template Version**: 1.0
**Last Updated**: 2025-01-27